Workday Financials Reporting (Training)

Workday Financials Report Training Session 

Learn how to access, read, and navigate the new Workday Financial Reports.  We will review financial worktags, discuss roles and security related to reports, and walk through the essential Financial Reports used to manage your departmental funds, including Budget to Actuals by Cost Center, Fund, Project, and Gift.  We will end with a demo of the Department Financials Dashboard and NEW Procurement Dashboard.  This session will be demo style with opportunity for interactive Q&A, so bring your questions and your DUO devices.

Please click here to sign up for an upcoming Workday Financials Reporting Session 

Download a copy of the training document here (WD Financials Reporting ver06)
(Updated 10/13/21)

Workday Financials Reporting (video transcript from Oct 13, 2021 session)
Click the video below to view the Zoom recording:

Workday Financials Reporting (video transcript from May 19, 2020 session)
Click the video below to view the Zoom recording:

If you have any questions or concerns regarding Workday reports please submit a ticket to Finance_BI@emerson.edu.  

NOTE:  You can also visit the HR Learning & Development page for a complete list of learning opportunities.  

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Workday - Financial Report Update (March  15, 2021) 

As part of the new Workday 2021R1 update, Workday has introduced a new icon called “Change Selection” across all Workday reports. 

When running a report, you make your selections in the provided report prompts, then click OK to execute the report. This new icon is available at the top of the screen when viewing your report results.

Here are a couple of examples:

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Workday - Financial Report Update (April 7, 2020) 

We've received a lot of feedback from various users across campus looking for a simplified version of the FIN001 - Budget to Actuals by Cost Center.

With that feedback, we have created a new report called "FIN001a - Budget to Actuals by Cost Center - Direct Expenses".  This report looks only at Direct Expense, no revenue, salary or equipment (aka capital projects).  Some of the other differences include:

• Fund defaults to FD001 - Operations
• Removed Current Period Actuals column
• % Utilized > 80% Red Flag Alert (conditional format)

We hope you find this report helpful as you monitor and track your expenses.  As always if you have any questions or concerns please contact us by email Finance_BI@emerson.edu.

We are pushing out a couple of new updates to our Workday Finance Reports and wanted to share a quick summary of the changes.

• FIN001 - Budget to Actuals by Cost Center
• NEW Prompt - Repeat Columns By: FUND
  You will see a new prompt labeled "Repeat Columns By" and you have the option to select FUND.  When you select this prompt your report will now repeat the budget and actuals columns by FUND.  This is a nice feature for those of you who have Cost Centers with multiple funds (see screenshot below)
  
  NOTE: This is an optional prompt, meaning you can leave it blank and nothing new will happen

• FIN003 - Budget to Actuals by Project
• NEW Prompt - Repeat Columns By: FUND
  We have added this same prompt to the FIN003 report.  This is again a nice feature for those that have Projects that cross multiple funds such as FD001 - Operations, FD003 - College Designated or FD024 - Plant and Capital
  
  
• NEW Prompt - Fund
  We have added a new prompt so you can select which Funds you would like to see in your report.
  
  NOTE: This is an optional prompt if you leave it blank the report will return ALL Funds by default.
  
  

• Updated the View By options so you now see a curated list of most commonly used here at Emerson.  The list has gone from a Workday default of 170+ to 43 options.  This should make the View By list easier to manage and navigate.
  
  NOTE: The View By list is used when drilling into the transaction detail
  
  
  

Please note we will be pushing out these changes this evening so you should see these new updates by tomorrow.

Any questions or concerns regarding these changes or additional report  enhancements please submit a ticket to Finance_BI@emerson.edu.  

We will continue to update our WD Report site, check here for updates:

https:// emersonadminandfinance. zendesk.com/hc/en-us/articles/ 360035476091-Workday- Financials-Reporting

All the best,

-Steve-

NOTE: You received this email if you are a WD FIN Cost Center Approver or Cost Center Analyst.

2. FIN005 - Budget to Actuals by Grant

• Display both Award Plan (Budget) Structures (Grant and Object Class)
• Include only Expense Transactions (Actuals)
• % Utilized column with Red Flag indicator (Utilization > 80%)
• Available to add to your Department Financials Dashboard

3.  FIN009 - Budget to Actuals by College Designated -  NEW Report

• For those departments that have College Designated funding sources, you can now run a report by Cost Center and see a list of College Designated funds associated with your Cost Center.
•  Available to add to your Department Financials Dashboard
  
  
  

Any questions or concerns regarding these changes or additional report enhancements please submit a ticket to Finance_BI@emerson.edu.