Procurement & Payment Methods

 

 

 

 

Procurement and Payment Methods 

 

Goods or Service Category 

Workday Requisition/PO

Workday Supplier Invoice Request PCard  Expense Reimbursement  Comments
Advertisements (electronic)

Preferred

  Under $500    
Advertising Services
(Graphic Design, Printing, Etc.)
Preferred   Under $500    
Airfare, rail, bus     Preferred After Travel Only  See Travel & Business Expense Policy
Attorney / Legal Fees Required       Restricted to certain Administrative Dept. (general Counsel, HR, Finance)
Auto Rental Yes (Enterprise Only)   Preferred After Travel Only  See Travel & Business Expense Policy
AV Equipment (Purchase) Required         
AV Equipment (Rental) Required         
Bus Charter Service Required         
Cash Advance         Not allowed unless there is an exception per the Travel and Business Expense Policy
Catering or events (e.g. department meetings, fundraising, recruitment etc. on and off campus) Required over $2,500   Less than $2,500   Departments should use Bon Appetit whenever possible for on campus meetings etc.
College-Authorized Cell Phone/Data Plans (No Hardware) Yes    Preferred   Only authorized employees
Computer Hardware (Maintenance, Repair) Required    Less than $1,000    
Computer Equipment (laptop, monitors etc.) Preferred       Use catalog suppliers in Workday Requires IT approval
Computer Hardware (Networks, Servers, ect.) Required       Use catalog suppliers in Workday Requires IT approval
Computer Software (Media, Licenses, Support, Agreements) Required        Requires IT approval
Conference Registration     Preferred After Travel Only   
College Fairs/Athletic Team Registrations    Yes Preferred    
Consultants Required        Must meet regulatory classification requirements. Use Emerson approved contracts only. See Consultant Policy
Entertainers: Speakers, Musicians, Performers One Time Event $600 Or More If Less $600      
Construction Required        Must be coordinated with Campus Services
Floral Arrangements Yes    Preferred     
Food & Meals (Travel)     Preferred  After Travel Only  Meals without overnight travel are prohibit (see Travel and Business Expense Policy)
Food & Meals (Business Meal)     Preferred   see Travel and Business Expense Policy
Furniture (Carpets, Chairs, Desks) Required        Must be coordinated with Campus Services
Gift Cards/ Certificates     Yes    See Gifts, Prizes, Award and Gift Card Policy
Guest Lecturers  Required if >$600 If <$600      
Honoraria  Required if >$600 If <$600    

Emerson Employees are ineligible

Hotels / Lodging Required if >$5,000   Preferred After completion of trip see Travel and Business Expense Policy
Human Subject Payments     Preferred   Research Related Only 
Limousine, Taxi, Uber Or Other Ride share     Preferred  After Travel Only  See Travel and Business Expense Policy
Magazines, Subscriptions, Publications Required >$1000   If <$1000    
Mail Costs Yes  Yes Yes    
Memberships / Dues Required if >$1000   Yes   Institutional memberships should be processed in Workday
Mileage* (For Travel Only)       After Travel Only  See Travel and Business Expense Policy
Moving & Relocation          Contact HR
Parking & Tolls     Preferred After Travel Only  see Travel and Business Expense Policy
Prizes & Awards          See Gifts, Prizes, Award and Gift Card Policy
Supplies Required   Contact Procurement   Use catalog suppliers in Workday
University / Foundation Payments Preferred         
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